December 4th, 2010

To:  Faculty and Staff
From: The Library; The Teaching, Learning, and Technology Center
Release: Thursday, April 23, 2009
Subject: Changes to course reserves policies and procedures

The Teaching, Learning, and Technology Center and the Purchase College Library have been reviewing how course reserves are currently handled at Purchase, and have identified a number of issues that make the process less than ideal for students, faculty and staff involved.  We are rethinking how we should handle physical and electronic course reserves, with the following goals in mind:

  • improving the student experience by providing streamlined access to course materials in a way that best supports course goals
  • improving the faculty experience by providing more control over how faculty can use course resources, opportunities to use course resources in new ways, and a unified process for requesting course reserve materials, regardless of type
  • improving the college’s compliance with copyright guidelines
  • improving our allocation of staff time and library budget to better focus on college priorities

In order to meet these goals, we are planning the following changes:

1. ERes will be phased out after the end of the 2009 summer semesters. The electronic reserve function provided by ERes can be provided by Moodle, the campus learning management system, making ERes redundant.  Consolidating e-reserves into the LMS will provide a streamlined, one-stop shopping experience for students, who will no longer have to go to ERes for some classes and Blackboard or Moodle for others.  Incorporating e-reserves into the learning management system will allow faculty opportunities to use e-reserves in new ways not available through ERes, to better support learning activities in their courses.  Terminating our licensing for ERes will allow us to use those resources to support other initiatives that are a higher priority for the college.  We will provide assistance to faculty to move existing ERes materials into the learning management system.

2. We will develop a unified reserve request process to cover all reserve materials: books, hard-copy articles, electronic reserves, e-books, media resources, image archives.  Ideally this will be an online form that will provide a one-stop shopping experience for faculty.  Requests for reserve materials will be reviewed in the context of current library collections and available full-text databases, to place the most appropriate format of the resource on reserve and to fine tune the future development of library collections.

3. The use of existing electronic resources (databases and journals) will be given priority when setting up e-reserves for courses.  This ensures that the materials made available meet accessibility standards, and that we have proper copyright clearance on the materials.  This also allows us to use staff time for more valuable tasks than scanning materials that are already available electronically.  If faculty prefer a different version than what is available electronically, they will have the option to make such other resources available through their courses in the learning management system.

4. Scanning from any one work will be limited to what would be appropriate under ‘fair use’ guidelines, generally no more than 20% maximum.  Scanning will also need to meet other fair use guidelines, such as ‘spontaneous use’ (that is, if the same material is being made available each year for a course, it is not a spontaneous use and not covered by fair use).  Using electronic reserves as a way to avoid having students buy texts which are currently commercially available violates copyright principles, and jeopardizes the fair use doctrine that is so critical for higher education.  If you need students to access more than 20% of a work and don’t want to assign it as a required text for the course, the text can be put on physical reserve for students to access.  If this is a text that the Library does not own, please let us know by July 31 for fall classes, so that there is time to order the text and have it available to students.

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